RUGBY TOURISM

CONSTITUTION

1.       NAME

The name of the Association shall be Rugby Tourism (hereinafter called "The Association").

2.       AREA

The area to be served by The Association shall be the town of Rugby and its surrounding villages, but this shall not preclude any interested parties from joining the Association.

3.       OBJECTS

The objects of The Association shall be:

(1)      to represent the members and their interests;

(2)      to support the members;

(3)      to co-operate in promoting the Rugby area within the United Kingdom and overseas;

(4)      to co-operate in schemes designed to attract tourists.

4.       MEMBERSHIP

(a)     Membership of The Association shall be open to all local authorities or organisations or persons within the area of the Rugby district as defined above, together with any other local authorities or organisations or persons having an interest in the promotion of the Rugby district to attract tourists

(b)     Each member or his representative shall be entitled to attend and have a vote at the Annual General Meeting.

(c)     A member is deemed to have resigned if his subscription has not been paid within six months of becoming due.

(d)     The Executive Committee may, from time to time, recommend to the Annual General Meeting the conferring of an Honorary Life Membership of the Association.  Honorary Life Members shall be entitled to attend any meeting of the Association, but shall not have voting rights.

5.       ADMINISTRATION

(a)      Subject to the general policy of The Association and any conditions imposed from time to time thereby, the responsibility for the administration and management of The Association shall rest with an Executive Committee, whose composition is described in paragraph 8 below.

(b)      The day-to-day management of the affairs of The Association shall be carried out in a group of Executive Committee members, no more than eight in number and elected annually by the Executive Committee. This Group is to be known as the Development Group and, provided a quorum of three members are present, shall be empowered to make such decisions as the Executive Committee deem appropriate.

(c)      The Chairman and Vice-chairman of the Executive Committee together with at least one other member appointed by the Development Group shall convene to appoint an Administrator / Secretary of The Association when the position becomes vacant.  A salary shall be made available for this.  The terms of notice shall be one month by either party.  The Administrator/Secretary shall be a member of the Association but is not expected to pay a subscription.

(d)      The duties and limits of responsibility of the Administrator / Secretary shall be defined by the Executive Committee and shall be to:

(i)       service the Membership, Executive Committee and Development Group of The Association.

(ii)      achieve the objects of The Association.

6.       OFFICERS

(a)      The following Honorary Officers shall be elected at the Annual General Meeting:­

(1)       Chairman

(2)       Vice-chairman

(3)       Treasurer

(4)       Such other officers as The Association may from time to time decide.

(b)     The Chairman shall normally serve for a period of two years but no longer.  Thereafter he shall be succeeded by the Vice-chairman of The Association.

(c)      If any Officer retires during the course of the year, the Executive Committee shall elect a successor for the remainder of that year.

(d)      Honorary Officers shall retire each year but shall be eligible for re-election.

7.       MEETINGS

(a)      An Annual General Meeting of The Association shall be held in each year at such time as may be determined.  At least one month's notice in writing shall be given by the Secretary to members.

(b)      Other meetings of The Association shall be held at such times as may be determined by the Executive Committee.

(c)     A special meeting shall be called at not less than 21 clear days' notice in writing upon the written demand of six members, or by the Chairman and Vice-Chairman of the Executive Committee.  Matters to be discussed at the meeting shall be those items submitted by persons calling the special meeting.  No other business shall be discussed.

(d)     At the Annual General Meeting the business shall include:­

(1)       election of Chairman, Vice-Chairman, Honorary Treasurer;

(2)       election of the Executive Committee;

(3)       consideration of an Annual Report by the Chairman;

(4)       consideration of an Annual Report of the Association's' Accounts;   and

(5)       matters within the terms of the constitution raised by a member or member organisation, of which 21 clear days' notice in writing prior to the meeting must be given to the Secretary.

8.       EXECUTIVE COMMITTEE 

(a)      Composition

The composition of the Executive Committee shall include:

(i)          Elected Members - These shall be those officers described in Paragraph 6 above, i.e. Chairman, Vice-Chairman and Honorary Treasurer.  In addition up to ten other members of the Association elected at the Annual General Meeting.

(ii)         Ex-Officio Members  -  These shall be not more than three Councillor representatives of Rugby Borough Council to be appointed by the Council annually.  In addition representative Council officers as invited by the Executive Committee.

(iii)        Administrator / Secretary - This shall be as described in Paragraph 5 above.

(b)      The Executive Committee shall have powers to co-opt other members as required.

(c)      A quorum of six members to include the Chairman or Vice-chairman and at least two elected members of The Association shall be necessary at each Executive Committee meeting.

9.       FINANCE

(a)      The Association's year shall run from 1st April to 31st March.

(b)      The Executive Committee may authorise expenditure out of the funds of The Association for the furtherance of the objects of The Association.

(c)      The Honorary Treasurer shall keep proper books of accounts and shall be responsible for advising and reporting to The Association and to the Executive Committee on all financial matters connected with its activities.

(d)      The Honorary Treasurer shall present to the Annual General Meeting a statement of the accounts of The Association.

(e)      The subscription and Administrator / Secretary's salary shall be reviewed annually by the Executive Committee.

10.     ALTERATIONS TO THE CONSTITUTION

Alterations to the Constitution may be made by a resolution passed by a two-thirds majority of those present and voting at a special meeting or Annual General Meeting of The Association.  A motion for the alteration of the Constitution must be received by the Secretary at least 21 days before the meeting at which the motion is to be brought forward and at least one month's notice of the meeting must be given to all members.

11.     DISSOLUTION

The Association may at any time be dissolved by a resolution passed by a two-thirds majority of those present and voting at a meeting of the Association of which at least 21 clear days' notice shall have been sent to all members.  Such a resolution may give instructions for the disposal of any assets held by or in the name of The Association provided that if any property remains after the satisfaction of all debts and liabilities such assets shall not be paid to or distributed among the members but shall be given or transferred to such other institution or institutions having objects similar to some or all of the objects of the Association as The Association may, with the approval of the Charity Commissioners or other authority having charitable jurisdiction, determine.

Last amended at the Annual General Meeting, 22 June 2004